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Blue Ridge Regional Library

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Meeting Rooms

Meeting rooms, in the Blue Ridge Regional Library system, may be used by individuals and educational, civic, cultural and governmental organizations which are based in Martinsville, Henry County, or Patrick County. Meeting rooms may be used for political, partisan or religious purposes but may not be used for social or commercial purposes. Commercial purposes shall include sales events, promotions, or any other similar activity for the purpose of conducting commercial transactions. Exceptions can be made for events in which all or part of the proceeds goes to the Library, as in book sales by an author or Friends of the Library sales. Library programs take priority over non-library programs and may result in the cancellation or rescheduling of non-library programs. Organizations may charge fees for materials only. No fee may be charged for admission. Meeting rooms may be booked up to 60 days in advance. Any group or individual who may, in the judgment of the branch librarian or library director, cause disorder or endanger facilities, library personnel, or the public will not be eligible for use. It may be necessary to limit the number of times an organization can meet each month. The library reserves the right to make whatever judgments it believes to be in its best interests concerning the use of meeting rooms. Meeting rooms may be used during library hours. Exceptions may be made at the discretion of the director. The library assumes no responsibility for loss, damage, or liability that may arise through use of the facility. The facility must be left in a clean and orderly condition, as it was found, and the user assumes responsibility for any damage to the room or its contents. All meetings shall be open to the public. If the group includes anyone under 18, adult supervision is required at all times. If the juvenile is not a member of the organization, a permission slip from the parent or guardian will be required. While light refreshments may be served, no alcohol, drugs or smoking will be permitted. Equipment requiring voltage of more than 120 volts will not be permitted. Maximum permitted occupancy will not be exceeded. Violation of the regulations will result in denial of permission to use the facility in the future. The branch librarian or library director may use discretion in permitting or denying use of the room. The individual requesting use of the room must sign a statement indemnifying and saving the Blue Ridge Regional Library harmless from and against any and all claims, loss, damage, injury, and liability resulting from, arising out of, or in any way connected with the use of library premises.

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