ADMINISTRATIVE ASSISTANT

POSITION SUMMARY

Under the supervision of the Library Director, the Administrative Assistant manages all library bookkeeping, payroll, insurance, and building maintenance responsibilities.

RESPONSIBILITIES AND DUTIES

Keeps accurate and detailed records of expenditures of state, federal, and local funds

Records and reports all library revenue on daily, weekly, and monthly schedules

Supervises building and grounds maintenance

Prepares payroll for library employees

Updates insurance inventory annually

Conducts bidding for building, grounds maintenance, and insurance contracts

Submits bills to library's financial agent for payment

Ensures that janitorial supplies are ordered as needed

Keeps record of staff's annual leave and sick leave

Notifies staff of unscheduled library closings

Acknowledges and maintains memorial donations

Contacts Governing Board members for monthly meetings

Sets up meeting room for Governing Board meeting

Attends conferences and workshops as appropriate

Assists library director with special business projects

Performs other duties as assigned

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of modern office practices/procedures

Business computer skills (including Munis software)

Ability to complete assigned projects in a thorough, accurate, and timely manner

Knowledge of accounting and filing methods

Computer literacy or willingness and ability to complete computer training satisfactorily

Ability to supervise library employees and contractors

Ability to work independently

Good judgment and sound decision-making skills

Good written and oral communication skills

Patience, tact, and a good sense of humor

Ability to maintain good working relationships with public/staff

EDUCATION AND EXPERIENCE

Minimum two-year business degree

Three years of relevant work experience